The propose Tracking and Verification System (TVS) is an advanced digital infrastructure to be introduced by the Adamawa State Health Supply Management Agency to modernize and safeguard the state’s health commodities distribution network.
It is a comprehensive monitoring solution designed to provide real-time visibility, data-driven oversight, and tamper-proof verification for all health supplies moving across Adamawa State.
By integrating logistics tracking, digital confirmation, and automated reporting into one unified platform, the TVS ensures that essential drugs, vaccines, consumables, medical equipment, and laboratory supplies are delivered safely, punctually, and with full accountability.
WHY TVS WILL BE INTRODUCED
The Agency recognized the need for a smarter, more transparent supply chain because health commodities are life-saving goods—delays, losses, or diversions can have serious public health implications.
Historically, challenges such as incomplete documentation, delivery disputes, and lack of visibility during transit weakened the supply chain.
The TVS if developed will solve these problems through:
- End-to-end transparency
- Accurate digital records
- Verified deliveries
- Enhanced monitoring and auditing
- Improved facility satisfaction
It represents a major step toward a fully digitized health supply chain for Adamawa State.
END-TO-END SYSTEM WORKFLOW
- Pre-Dispatch Setup
Before dispatching any health commodity, the system automatically generates:
- Delivery notes
- Waybill reference numbers
- QR/Barcode identifiers for each batch
- Assigned driver and vehicle details
- Optimized delivery route and stop sequence
This ensures accurate preparation and traceability even before movement begins.
- REAL-TIME MOVEMENT MONITORING
Once the delivery vehicle leaves the Central Medical Store:
- Its location is tracked through GPS or periodic check-ins
- Route adherence is monitored
- Estimated Time of Arrival (ETA) is updated continuously
- Alerts are triggered for route deviation or prolonged halts
This real-time visibility helps logistics officers quickly detect and address potential issues.
- IN-TRANSIT STATUS UPDATES
The TVS records live delivery status such as:
- In Transit
- Delayed
- Off-route
- Arrived at Facility
- Awaiting Verification
These status updates allow both the Agency and health facilities to remain fully informed.
- VERIFICATION AT THE HEALTH FACILITY
Upon arrival, the facility officer:
- Scans the QR/Barcode on the delivery note
- Views the digital supply list
- Confirms quantities
- Checks batch numbers and expiry dates
- Reports shortages, over-supply, or damaged items
- Uploads a digital copy of the signed delivery note
The verification is instantly recorded and visible statewide.
- AUTOMATED RECONCILIATION
After verification:
- The system updates stock balances
- Generates a delivery performance record
- Logs driver efficiency
- Flags discrepancies for investigation
- Sends summary notifications to supervisors
This immediate reconciliation reduces delays and strengthens accountability.
WHAT THE TVS TRACKS
- Delivery Vehicles
Routes, speed, delays, off-route activities.
- Health Commodities
Batch codes, expiry dates, quantities, supply category, and final destination.
- Drivers & Logistics Personnel
Assigned deliveries, compliance levels, delivery performance.
- Facility Receipt Records
Who received the delivery, when, and how much?
- Documentation
Digitally stored waybills, delivery notes, and verification reports.
KEY FEATURES
- Centralized Digital Dashboard
A unified dashboard gives authorized stakeholders:
- Visual maps of all delivery routes
- Live updates on vehicle locations
- Facility-wise delivery records
- Trend analysis and historical data
It transforms raw logistics activity into actionable insights.
- QR/Barcode-Based Verification
Each supply batch is encoded with a unique digital identifier.
Scanning this code enables:
- Rapid verification
- Elimination of errors
- Prevention of supply diversion
- Fast retrieval of batch histories
- Automated Alerts & Notifications
The system generates instant alerts for:
- Late deliveries
- Route deviations
- Supply shortages or mismatches
- Verification delays
- Expired or near-expiry commodities
These proactive notifications improve oversight and responsiveness.
- Digital Record Archive
All delivery data is stored securely and can be retrieved for:
- Audits
- Program monitoring
- Donor reporting
- Emergency response planning
This reduces reliance on paper-based systems and ensures records are never lost.
- Integration with Other Systems
THE TVS CAN INTEGRATE WITH:
- Electronic Logistics Management Information System (eLMIS)
- Stock management systems
- Procurement platforms
- Partner dashboards (e.g., NPHCDA, donors)
This creates a seamless information ecosystem for supply chain operations.
IMPACT ON ADAMAWA STATE HEALTH SUPPLY CHAIN
The implementation of the TVS has produced measurable improvements:
- Strengthened Transparency
Every movement is logged and visible to stakeholders.
- Reduced Diversion & Losses
Digital tracking discourages unauthorized rerouting or tampering.
- Faster Deliveries
Optimized routes and real-time monitoring improve delivery timeliness.
- Accurate Documentation
Paperwork errors and disputes are minimized.
- Improved Facility Satisfaction
Facilities now receive timely, accurate supplies and can confirm deliveries instantly.
- Better Planning & Forecasting
Data from the TVS guides budgeting, procurement, and distribution cycles.
COMMITMENT TO EXCELLENCE
The Adamawa State Health Supply Management Agency remains committed to:
- Transparent resource management
- Robust health supply systems
- Innovation through technology
- Strengthening health service delivery
- Ensuring no health facility is left behind
The Tracking & Verification System is a key pillar in achieving a resilient health supply chain that serves every citizen of Adamawa State with reliability, accountability, and efficiency.